Have you ever
received an email with only part of a message and ended up having to
reply asking for more detail? Well, I have been getting a lot of
these types of messages in the last little while and it really
bothers me.
If you are sending
someone an email to ask a question or to ask for something be sure
that you really do ask for what you are looking for instead of just
being unclear. The reason I am saying this is it wastes a lot of
time to have to continually email back and forth getting
clarification.
Another part of
emailing is if you are looking for a number of different things try
and put them all in one email instead of an email every few minutes.
If you are working on a few things try and delay sending the first
email for a few minutes to see if you need anything else. The person
that is receiving all these emails is continually being interrupted
if they are notified of all messages that are received. The person
you are sending to may change their notification so that they don't
get the notification and in an emergency will miss something.
It is important when
you send emails you make sure you give all the information that is
necessary for the individual receiving the email to act quickly and
effectively on it. The information you are looking for may be easy
to send if the person understands what you are looking for and
doesn't have to guess at some of it.
Sending numerous
emails to one person is like picking up the phone and calling them
with every little question instead of thinking things through and
then making one contact. The person that is receiving this type of
message would really appreciate the one message instead of tons of
little messages.
Remember email is
great in some ways but you also have to remember that you could be
interfering with what someone is working on if you continually email
them. They may be working on something for you and it will take them
a lot longer to get you the stuff if you don't respect their time.
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