Tuesday, October 13, 2015

Managing multiple tasks and/or roles

Now a days so many of us are doing multiple jobs or at least multiple tasks on an almost daily basis.

As a consultant most days I am managing the various tasks for the different clients as well as the tasks that I also have for our own business. There are a few things that I have found that work really well for me and that have been helping me keep everything in some sort of order or at least helping me manage everything.

Here are things that I have found that have helped me keep things organized or at least better organized.
  1. Coloured binders
    Coloured binders – these binders are based on a colour that I have selected for the various clients as well as for the our own company.
  2. Coloured file folders – the file folders for each client matches the binder colour so that when everything is on my desk I can find what I am looking for based on the colour of the folder.
  3. Multiple email address – having different email addresses for the various functions does help ensure that I can keep myself on track when I get busy. On my mobile device,  I have some email accounts that notify me when I get an email while other accounts don't, which are lower urgency that I will look at when I have time.
  4. Calendar – having a calendar where I can put all the different appointments does help. Sometimes some of the appointments are simply just reminders of things that I need to get accomplished.
  5. To do list – a detailed to-do-list is another thing that helps ensure that I can keep on top of all the different deadlines that I need to remember and deal with.
  6. Trusty notebook
    Notebook/journal – one notebook where I can make notes as ideas and thoughts come to me for the various tasks/projects really helps. It means that all the ideas are in one place instead of all over like they were in the past.

These are the things that help me manage all the different things that I am working on. Not everything will work for everyone but this is what I have found works for me.

Managing various projects and tasks sometimes does feel like I am just bouncing between everything but making sure that at the end of the day I can figure out what I did and what still needs to get done is always helpful. My to-do-list and notebook are always with me because that way I can ensure that I know where things stand and what else needs to be accomplished.
Find what works best for you and know that it can even change over time.

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